Position title
Executive Assistant
Reports to

Director of Human Resources & Administration

Description

Provide general support for the Wabanaki Public Health Leadership Team

Duties & Responsibilities
  • Act as the point of contact for Wabanaki Public Health Leadership team
  • Manage information flow in a timely and accurate manner
  • Manage Leadership Team calendars and set up meetings
  • Make travel and accommodation arrangements 
  • Keep track of Leadership team daily expenses, complete appropriate forms, and ensure all expenses have corresponding receipts with program coding and expense justification
  • Ensure the accurate and thorough reporting of time and activities among Leadership team
  • Format and facilitate dissemination of information for internal and external communication – memos, emails, presentations, reports, as directed
  • Respond promptly to leadership queries
  • Prepares reports by collecting and analyzing information.
  • Take minutes during meetings; provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
  • Screen and direct emails, phone calls and distribute correspondence for selected Leadership team members
  • Organize and maintain the office filing system
  • Other duties, as assigned
Qualifications
  • Bachelor’s Degree in Business or another related field – OR – four years of relevant job experience
  • Proven experience as an administrative assistant, or office admin assistant
  • Proficiency in MS Office
  • Uphold a strict level of confidentiality
  • Excellent time management skills
  • Ability to organize a daily workload by priority
  • Attention to detail and a high level of accuracy
  • Strong organizational skills with ability to multi task
  • Professional level verbal and written communications skills
  • Other duties as assigned
Submission Deadline & Contacts

Questions and resumes should be submitted to Brian Martinez, Director of HR & Administration, at bmartinez@wabanakipublichealth.org.

Resumes are due Tuesday, October 6, 2020

Employment Type
Full-time
Job Location
Bangor, ME
Date posted
September 22, 2020
Valid through
October 6, 2020
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Position: Executive Assistant

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